Foreign Job As Human Resources Specialist

Location: Washington
Last Date: November 25, 2009

EXTERNAL EMPLOYMENT OPPORTUNITY*
GENERAL SECRETARIAT OF THE ORGANIZATION OF AMERICAN STATES

Title and grade: Human Resources Specialist – P-02
Type of appointment: Long term: one year
Organizational unit: Department of Human Resources
Duty station: Washington, D.C.
External Opportunity Nº EO/36/09
Publication date: 10/26/09
Closing date: 11/25/09

BASIC SALARY:
Starting: US$47,634.00 (net of taxes) with dependents
US$44,679.00 (net of taxes) without dependents

POST ADJUSTMENT:
Starting: US$21,721.00 (net of taxes) with dependents
US$20,374.00 (net of taxes) without dependents

“* This announcement applies to an encumbered (filled/occupied) position. External Employment Opportunities are open to competition in accordance with the external recruitment process of the GS/OAS.”

DUTIES AND RESPONSIBILITIES:
As assigned by the Director of Department of Human Resources (DHR), directly or under his/her general supervision, performs the following functions:

1. Analyzes and determines eligibility of institutional compensations and benefits. Advises and informs the Director and staff of the DHR on procedures concerning personnel benefit administration and provides guidance to OAS staff members on the various personnel policies regulations, benefits and rules.

2. Coordinates and has front-line responsibility for the operation and administration of the allowance and benefit entitlements of staff members by assuring the accuracy of the documentation given and determining whether to grant the authorization to proceed. This involves a review of the accuracy of the documentation submitted in comparison with the benefits granted, assuring that the information reflected in the Notifications of Personnel Actions is correct.

3. Monitors and oversees the G4 and G5 visa operation for staff members, consultants, interns and domestic employees, including: registration and termination, updating personal information including that of their dependents and their domestic employees, work permits for dependents and changes of status with the Department of State.

4. Serves as a liaison with the Department of State regarding specific cases, with emphasis on providing authoritative advice to the Director and staff members, consultants and interns on present U.S. immigration laws and procedures and provides training seminars on new measures.

5. Administers the control of the registration, termination and updating of personal information of all staff members and consultants who are citizens or Permanent residents from the United States.

6. Prepare reports regarding the DHR budget, benefits and visa related statistics on a regular basis or as requested.

7. Controls all statutory travel by reviewing eligibility and assuring the proper obligation of funds for the travel of the staff and their dependents including shipping costs for the move of their household goods. Computes travel and installation allowance.

8. Manages and determines the monetary amount the staff member will receive from the Tuition Reimbursement benefit request by analyzing each case to determine eligibility and assuring that all the supporting documentation is in order to make the decision to approve or deny the benefit, as well as the monetary amount the staff member will receive from the Education Grant benefit request by analyzing eligibility and supporting documentation in order to make the decision to approve or deny the benefit.

9. Verifies the validity and information of all certificates to be signed for staff members including those certificates for work verification, salary, visa status .

10. Oversees and monitors the operation of the official travel documents of the Organization and sister organizations and informs the director on status of travel documents.

11. Analyzes special requests or claims from staff members regarding benefit entitlements and presents alternative solutions; researching employee’s histories and applicable rules and regulations, and recommending appropriate actions for the Director’s approval.

12. Calculates all special Per Diem Request ensuring the application of relevant staff rules for approval by Director.

13. Drafts HR circulars on issues concerning benefits, visas or related matters.

14. Performs other related duties as assigned.

QUALIFICATIONS:

EDUCATION: First University degree in Human Resources management, public or business administration, industrial relations, psychology or related field from a duly accredited institution.

EXPERIENCE: Four years of progressively responsible experience in Human Resources, specifically in the administration of compensation and benefits, of which some of the experience would typically have been in a headquarters central Human Resource operation. Experience in a supervisory position is required. Some experience or knowledge in US G-4 visas´ regulation and administration and in the use of the Office of Foreign Mission (OFM) e-Gov system is desirable. With an advanced university degree, the minimum experience requirement is two years.

LANGUAGES: Excellent knowledge of English and Spanish.

OTHER REQUIREMENTS:
1. Ability to effectively manage a team.
2. Ability to exercise good judgment in dispensing information and to maintain confidentiality of highly sensitive, personnel-related matters.
3. Demonstrated ability to analyze HR policies and effectively apply procedural guidelines.
4. Ability to take initiative and use sound judgment.
5. Solid organizational skills to manage a heavy and diverse workload as well as to ensure the efficient flow of work.
6. Ability to work under pressure and meet deadlines.
7. Attention to detail is a must.
8. Excellent communication skills.
9. Excellent inter-personal and negotiating skills.
10. Ability to use word-processing and data base systems to enter, retrieve, and manipulate information and data. Experience in the use of HRIS, preferably ORACLE is a plus.

Please read the following carefully:
Guidelines for Applying for Employment with the Organization of American States and Application Form.

To apply
Go to: http://www.oas.org/EN/PINFO/HR/jobguide.htm

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